FINANCIAL ERP FOR LOCAL GOVERNMENT

Fund accounting that finally works the way your government does

Aclarian is a cloud-native financial ERP built specifically for local government: cities, counties, clerks, tax collectors, special districts, and regional authorities. Our platform helps your finance team reduce manual work, improve visibility, strengthen audit readiness, and make better decisions without forcing your staff to fight outdated software.

Dashboard

0ANNOUNCEMENTS

0BILLING & AR

49BUDGETING

13CAPITAL ASSETS

0CASHIERING

0CLIENT SUPPORT

0GENERAL LEDGER

0INVENTORY & WORK ORDERS

1LEASE ACCOUNTING

0LICENSING

1PAYMENTS

8POLICIES AND PROCEDURES

0PROJECTS & GRANTS

0PURCHASING

0REPORTING

0SEGMENTATION

2TREASURY MANAGEMENT

0USER MANAGEMENT

0WORKFLOW MANAGEMENT

Budget Vs Actual By Account

Salaries & Wages (92%)

Social Security (83%)

FRS - Regular Class (92%)

Group Insurance (94%)

Worker's Compensation (33%)

Professional Services (72%)

Software Support Services (63%)

Accounting and Auditing (77%)

Travel & Training (37%)

Cellular Telephone (0%)

Postage (50%)

Printing and Binding (33%)

Other Current Charges (100%)

Bank Service Charges (76%)

Debt-Related Fees (7%)

Legal Advertisements (0%)

Office Supplies (65%)

Dues & Subscriptions (0%)

Budgeted Contingency (0%)

TOTAL (80%)

0%10%20%30%40%50%60%70%80%90%100%

Finance

Government Employees

0 +

States

Retention Rate

0 %

Entity Types

0 +

Serving Local Governments Nationwide

From cities and counties to clerks, tax collectors, and special districts, Aclarian helps local governments modernize financial operations without losing the controls, structure, and reporting that government finance requires.

The reality your finance team is living

Your team is stretched thin. We get it.

Understaffed and overloaded

Your finance team is being asked to do more with fewer people. Vacancies take time to fill, experienced staff are hard to replace, and the work still has to be accurate, timely, and audit ready.

Manual work is wasting the day

Invoice entry, GL coding, approvals, reconciliations, reporting, and spreadsheet work consume time your team should be spending on review, analysis, and decisions.

Knowledge walks out the door

When experienced staff retire or leave, years of coding decisions, reporting habits, and audit preparation knowledge can leave with them. Aclarian helps preserve consistency through workflows, documentation, reporting, and AI assisted guidance.

Audit pressure never really stops

Government finance teams live with the reality that every transaction, approval, report, and reconciliation may need to be defended later. Aclarian helps create the structure, visibility, and audit trail your team needs to work with confidence.

The Platform

One financial ERP platform for the work your team does every day

Aclarian brings core financial operations into one cloud native ERP built for fund accounting, audit readiness, and the daily workflows of local government finance.

One Connected ERP Platform

Aclarian brings core financial operations into one cloud native ERP built for fund accounting, audit readiness, and the daily workflows of local government finance.

Every module works together in one connected, cloud-native system.
Purpose-built for funds, grants, projects, departments, and public-sector reporting.
AI-assisted workflows across payments, budgeting, and reporting.
One source of truth — data flows from transaction to report with fewer manual steps.

General Ledger

The fund accounting foundation for your financial operations.

Manage fund accounting, journal entries, account structures, and period activity in one centralized system.
Track activity across funds, departments, projects, grants, and programs.
Maintain clear transaction history, approval records, and audit ready detail.
Give finance teams and managers better visibility into the numbers behind every decision.

Payments & A/P

AI assisted invoice processing, approvals, payments, and audit trails.

Capture invoice details, vendor information, line items, and amounts with built in AI.
Route invoices for review and approval with clear accountability.
Maintain vendor records, payment history, supporting documents, and audit trails.
Reduce repetitive data entry while improving accuracy, visibility, and compliance.

Purchasing

Control spending from request to purchase order to payment.

Manage purchase requests, approvals, purchase orders, and encumbrances.
Connect purchasing activity to available budget and fund structure.
Create a clear path from request to approval to receipt to payment.
Improve accountability with consistent workflows and supporting documentation.

Budgeting & Forecasting

AI assisted budgeting, variance review, forecasting, and financial planning.

Build budgets by fund, department, account, project, grant, or program.
Use built in AI to flag budget anomalies, unexpected spikes, trending overages, and coding inconsistencies.
Monitor budget to actual activity throughout the year.
Give leadership better visibility into trends, forecasts, and financial performance.

Billing & A/R

Manage receivables, billing, collections, and account activity.

Create and manage invoices, receivables, adjustments, and customer balances.
Track payment activity and outstanding balances across departments or revenue types.
Improve reporting for revenue, aging, collections, and account activity.
Give staff and managers clearer visibility into receivables from one system.

Treasury Management

Track cash, banking, reconciliations, and investment activity.

Track bank accounts, deposits, transfers, and cash activity.
Support bank reconciliation and cash management workflows.
Improve visibility into cash position, investment activity, and financial reporting.
Help finance teams protect accuracy, accountability, and liquidity.

Cashiering

Accept, record, reconcile, and report payments across departments.

Record and track payments across departments, funds, and revenue types.
Support cashier sessions, receipts, deposits, and reconciliation workflows.
Connect payment activity to the general ledger for cleaner reporting.
Improve accountability across every point where money is received.

Capital Assets

Manage asset records, depreciation, transfers, disposals, and reporting.

Maintain asset records, classifications, locations, values, and useful lives.
Track depreciation, transfers, disposals, and adjustments.
Support audit ready reporting for capital assets and related financial activity.
Give finance a clearer picture of the assets your organization owns and manages.

Projects & Grants

Track project costs, grant funding, reimbursements, and compliance reporting.

Track project and grant budgets, expenditures, reimbursements, and funding sources.
Connect grant and project activity to purchasing, payables, and general ledger data.
Improve compliance reporting with clearer visibility into restricted funds and eligible costs.
Help teams understand where money came from, where it went, and what remains available.

Reporting & Analytics

AI assisted reporting, dashboards, drilldowns, and financial analysis.

Access real time financial reports, dashboards, and transaction detail.
Use built in AI to help users find answers, understand workflows, and identify trends.
Drill into activity by fund, department, account, vendor, project, grant, or other reporting dimensions.
Empower managers and staff to perform their own analysis while finance maintains control of the source data.

Lease Accounting

Manage lease agreements, payment schedules, and lease reporting in one place.

Centralize lease terms, payments, renewals, and supporting documents
Support GASB reporting with lease liability and right-to-use tracking
Manage payment and amortization schedules with clear visibility
Stay audit-ready with organized records and activity history

Inventory & Work Orders

Track inventory, supplies, and work orders from request through fulfillment.

Connect the systems your government already relies on

Aclarian connects with HR, payroll, utility billing, banking, payment processing, and other critical systems through a flexible interface approach. Your ERP should not trap your data. It should help your organization move information securely, accurately, and efficiently.

THE PLATFORM IN ACTION

AI built in to your daily workflows

Aclarian’s AI, Claire, is not a side feature. It is built into the financial workflows where local government teams spend the most time: invoice processing, budget review, reporting, and in portal support.

Upload an invoice and Aclarian can extract the vendor, invoice number, line items, and amounts into a draft form. Review a budget and Aclarian can help flag unusual activity before it becomes a bigger problem. Ask for help in the portal and Aclarian can guide users to the right workflow or report.

AI suggests. Your team decides. Always.

WHY ACLARIAN

Built for government. Not adapted to it.

FOUNDATION

Fund accounting from day one

Aclarian was built for local government finance teams, not retrofitted from a private sector accounting system. From the chart of accounts to approvals, reporting, grants, projects, and audit trails, the platform reflects the way government finance actually works.

SPEED

Go-Live in months, not years

ERP implementation should not consume your organization for years. Aclarian’s implementation approach is built around a clear timeline, dedicated support, and data migration handled by people who understand government finance.

SUPPORT

Support from people who understand fund accounting

When your team needs help, they should not have to explain what a fund is, what a check request is, or why audit detail matters. Aclarian support is grounded in local government finance, so your team gets practical help from people who understand the work.

INTELLIGENCE

AI that helps your team do more with less

Aclarian’s AI is designed to reduce repetitive work, preserve consistency, and help staff find answers faster. It supports your team without replacing their judgment, approvals, or accountability.

AI suggests, you decide.

Upload an invoice - the system extracts the vendor, amount, and line items. You review, edit if needed, and submit. Every Al action requires your confirmation.

TRUSTED BY LOCAL GOVERNMENTS

What our clients say

CITY

"Very knowledge and professional firm. Very innovative, responsive, and perform excellent project management. The wave of the future. I am 100% satisfied with the chat service in Aclarian. I always get a very quick response, and they are able to help me right away."

Finance Director

City of Margate, FL

City

"With the adoption of Aclarian, we have moved to a fully digital system. No more paper invoices being lost in transitions between approvers. Over 80% of our vendors signed up for ACH payments and check printing has been outsourced for far less than our estimate of in-house labor, materials, equipment, and postage. Approvals and payments are happening much more quickly. The primary operating bank account is reconciled weekly (sometimes daily). We are more confident with the accuracy of our reports and feel free to focus more on the future."

Finance Director

City of Destin, FL

Tax Collector

"Aclarian helped us turn the page from manual processes to automated excellence, bringing our accounting department into the 21st century."

Director of Accounting & Finance

Hillsborough County Tax Collector

WHO WE SERVE

Built for every type of local government

Cities and Towns

Financial management for municipal governments that need stronger visibility, cleaner workflows, and better reporting.

Counties

Fund accounting, budgeting, purchasing, payments, and reporting across complex departments and organizational structures.

Clerks & Comptrollers

Purpose built financial tools for elected financial officers and the teams responsible for accuracy, transparency, and accountability.

Special Districts

Financial ERP for MUDs, water districts, utility districts, and other special purpose entities with unique fund, project, and reporting needs.

Tax Collectors

Revenue management, reporting, receivables, and financial operations for tax collection offices.

Regional Authorities & Councils of Government

Support for shared services, multi entity budgeting, cost allocation, grants, projects, and intergovernmental reporting.

See what your finance team could stop doing manually

Get a personalized walkthrough of the modules your team uses most and see how Aclarian can help reduce manual work, improve reporting, and strengthen audit readiness.